Sarah O'Brien has been coaching football for eight years. For the last three, she has been assistant coach at a semi-professional women's side, sharing responsibility for the first team with the head coach and a fitness specialist.
The problem was not the coaching. The problem was the coordination.
"Our head coach used Keynote to build session slides. I was drawing drills on paper. The fitness coach had a spreadsheet with conditioning blocks. We had three different systems and no visibility into what the others were planning."
Before every training session, someone had to send a message to collect all the pieces. Half the time, they found out on the pitch that two coaches had planned conflicting exercises.
The Switch
Sarah found Clubroom while looking for something lightweight — not a full club management platform, just a tool for building and sharing drills visually.
"I tried it for one week on my own. I built about fifteen drills in the first session. Then I realised I needed everyone on it, not just me."
The club signed up for the Club plan. All three coaches joined the shared workspace. The head coach took the admin role and used the role-based permissions to set up the structure: the head coach approves session plans before they go live, Sarah and the fitness coach build and edit.
"It took us one afternoon to set up properly. By the next training session, everything was in one place."
What Changed
The shared drill library became the single source of truth. Drills built by any coach are visible to all three. Session plans are built from the library and shared via a link before training.
The print-ready session export became Sarah's most-used feature. She brings a physical copy to every training session.
"I print it, annotate it during the session, and the notes go back into Clubroom after. We have a record of every session now, which we never had before."
The head coach uses the activity feed to see what has been created and when. No more chasing messages.
The Outcome
"We show up to training knowing exactly what everyone is doing. The overlap and confusion we had before just doesn't happen anymore." — Sarah O'Brien, Assistant Coach
Three coaches. One workspace. One source of truth.